2026 Annual Meeting

Meeting basics

When, how to join, and what's being decided.

• Date Tuesday, June 23, 2026
• Time 6:00 PM MDT
• Format Zoom only — no in-person option this year
• Zoom link Join the meeting
• Meeting ID 972 4028 0377
• Passcode arwZc3

Key dates

• June 18, 4:00 PM MDTCandidate nomination deadline. Submit to alida@knkpropertymanagement.com.
• June 23, 4:00 PM MDTPaper proxy ballot return deadline.
• June 23, 4:30 PM MDTElectionBuddy ballot deadline (online voting closes).
• June 23, 6:00 PM MDTAnnual Meeting begins on Zoom.

Vote & proxy

Two questions on this year's ballot — and every vote counts toward the 40% quorum we need to conduct business.

What's on the ballot

1. Board size. Owners will decide whether to reduce the Board of Directors from seven (7) members to five (5). The current Board unanimously recommends reducing to five.

2. Election of directors. Six candidates are running for three to five open seats, depending on the outcome of the board-size vote.

How the terms work

Three of the open seats are full three-year terms expiring in 2029 — the seats currently held by Doug Cronquist, Jeff Chevalier, and Becky Yih, all of whose terms expire at this meeting.

Two additional seats are two-year partial terms, both expiring at the 2028 Annual Meeting. These opened mid-cycle when M. Mendez and J. Olin resigned, and will be filled only if owners choose to keep the seven-member Board. If owners reduce the Board to five members, these two partial-term seats are eliminated and all elected directors receive full three-year terms.

How ranked-choice voting works

You'll rank your top five candidates in order of preference (1 = highest preference). Tabulation depends on the board-size vote:

• If owners approve a five-member Board: the top three ranked candidates win, each with a full three-year term. The two partial-term seats are eliminated.
• If owners keep the seven-member Board: the top five ranked candidates win. The top three by ranking receive full three-year terms; ranks four and five receive two-year partial terms (both expiring at the 2028 Annual Meeting).

If you'd rather not vote on the election, you may abstain — your appointed proxyholder will vote on your behalf.

Prefer paper?

A paper proxy ballot is also available. Completed paper ballots must be returned to K&K Property Management no later than 4:00 PM MDT on June 23, 2026 so they can be added to the count before the meeting. Three ways to return:

• Email to proxy@knkpropertymanagement.com
• In person at 345 W 600 S Ste 151, Heber, UT 84032
• Mail to PO Box 925, Midway, UT 84049

Vote live on Zoom

If you attend the meeting on Zoom, you can revoke your proxy and vote in real time.

I didn't get my ballot email Update my email on file

Agenda

A walk-through of how the evening will run. Subject to minor changes prior to the meeting.

1. Opening business
   • Call to order & attendance — Doug Cronquist / Jennifer Booth
   • Review of meeting procedures — Jennifer Booth
   • Approval of 2025 minutes — motion from floor
2. Financial report
   • Financial update through 05/31/2026 — Jennifer Booth / Trey Christy
3. Maintenance & property report
   • Concrete repairs — Wade Street / Becky Yih
   • Landscaping report — Wade Street / Becky Yih
   • General property update — Wade Street
4. Other business
   • Phase 3 status — Doug Cronquist
   • Highmark Homes update — Doug Cronquist
     • Lots 46 / 47
     • Olympic Way retaining wall
   • CC&R update status — Doug Cronquist
   • Other business
5. Election & voting
   • Board size — five members vs. seven members — Jennifer Booth
   • Board nominations & voting — Jennifer Booth
6. Owner comments
7. Adjournment

Board candidates

Six owners have stepped up to serve. You'll rank your top five on the ballot — the top three (or top five, depending on the board-size vote) will be elected.

• Becky Yih Incumbent

  Lot 18 · 1138 W Sunburst Lane

  I have stated my intention to run again for the HOA Board and am putting it in writing. I am grateful to have had the experience of the last year on the Board. Yes, some issues are problematic or vexing. Some meetings are long. That has been offset by the gratification of being more involved in the community, meeting many of you, and working with so many fine, dedicated people.

  I have physically done the legwork to walk the property many times to observe and take note of current issues such as sidewalk and curb repair, and walked the Phase 3 area while negotiations with the proposed developer were ongoing. Does everyone know how much fun staining the fence can be?

  I now have a pleasant working relationship with people in the City offices, the Planning Commission, and City Council. I have attended the meetings where Sunburst Ranch was a topic of discussion, and will do so in the future.

  I respectfully ask for your vote to serve another term.

• Mike Hibbison

  Lot 39 · 562 N Olympic Way

  Hello Neighbors,

  I'm Mike Hibbison. My wife, Marilyn, and I purchased our home in Sunburst Ranch in November 2024, and we couldn't be happier with where we've landed. While we currently split our time between Midway and Georgia, our hearts are here full-time. We have grown to love this valley, plan to retire here in early 2028, and our daughter, Rachel, has been living in our Midway home full-time since late 2025.

  I am asking for your consideration to serve on the HOA Board because I am deeply committed to creating an inclusive neighborhood where everyone has a voice. I am proudly an idealist when it comes to community — I want every resident to love where they live, feel proud of our neighborhood, and know they have an open forum to share their opinions.

  In terms of qualifications, I currently serve as the HOA Board President for my neighborhood in Roswell, Georgia. Over the past 40 years, I have lived in eight states, serving on multiple HOA and non-profit boards in various leadership capacities. Professionally, I have spent the last 15 years with The Home Depot, following corporate and leadership roles at Amazon, Sears, Porter-Cable Tools, and a smaller tool company in Ronan, Montana.

  Outside of work, Marilyn and I have two kids — Ryan (27), who lives in Charlotte, NC, and the aforementioned Rachel (24). I enjoy most outdoor activities, and after four years of learning how to ski, I am absolutely certain I will be ready to compete in the Olympics when they come to Utah.

  Thank you for your time, your neighborly welcome, and your consideration.

• Jordan Olin

  Lot 31 · 516 N Olympic Way

  Before retiring, I spent more than 40 years in technology roles, including software development, systems architecture, network implementation, technical operations, solution design, project management, and team leadership. My work often involved analyzing complex systems, identifying risks, improving processes, communicating technical issues clearly, and helping teams make practical, well-documented decisions.

  I have been a resident of Sunburst Ranch for over eight years and have served on the Sunburst Ranch Owners Association Board on multiple occasions. My service included the period when the Association was self-managed and the later transition to professional management with K&K Property Management, during which I served as Board President. I believe that experience gives me a useful perspective on the Sunburst Ranch OA's operations, owner communication, records, budgeting, vendor oversight, and the importance of transparent and accountable governance.

• Ashley Greenwood

  Lot 25 · 476 N Olympic Way

  I would like to declare my intent to run for our HOA Board. I am currently only considering a 1 year term at this time.

  I have more than 20 years of experience in the construction industry and have served as a Project Manager for the State of Utah for the past five years, following many years working with general contractors. My background includes project management, budgeting, contract administration, permitting, and working with local municipalities on zoning and development issues. Throughout my career, I have managed complex public and private construction projects and have extensive experience working with contracts, budgets, and stakeholder interests — skills that I believe translate well to effective HOA governance.

  In addition, I have a strong understanding of architecture, design standards, and construction practices. With future phases of development still planned within our community, I believe this experience will be valuable to ensure thoughtful decision-making that preserves the character of the neighborhood while protecting property values and maintaining high standards.

  I am committed to transparency, fiscal responsibility, and maintaining the quality and character of our neighborhood while representing the interests of all homeowners. I would be honored to serve our community and contribute to maintaining the quality and character that make our neighborhood such a desirable place to live.

  A note from the Association: Ashley has indicated she is currently only considering a one-year term. No one-year terms are available in this election — all open seats are either three-year full terms or two-year partial terms. Owners should be aware that, if elected, Ashley may choose to step down before her full term is complete.

• Alison Townley

  Lot 21 · 1098 W Sunburst Lane

  Utah is my new home, and like many of you, I want to contribute to a community of neighbors who know each other, look out for each other, and enjoy where they live while also protecting what is arguably our greatest shared asset: our home values and lifestyle.

  I've spent years in board service — including as Athlete Representative to the U.S. Olympic Committee, and on the boards of USA Rowing, the National Rowing Foundation, Redwood Day School, and UpMetrics — so I understand governance, fiduciary responsibility, and how to work collaboratively toward a shared goal. I'd be honored to bring that experience to serving our neighborhood.

  I will share a bit about my background because this is where I learned to work as part of successful teams at the highest levels: A Harvard graduate, I was the first woman inducted into Harvard's Varsity Hall of Fame for Crew. For eight years, I competed on the USA National Rowing Team, including two Olympic Teams. After my rowing career, I helped launch the first women's America's Cup sailing team, the Mighty Mary, as team spokesperson, marketing manager and fundraiser.

  My professional path led from marketing leadership at L'Oréal, Chevron, and Nestlé into nonprofit and education leadership, most recently nine years as Vice President of Advancement at the American College of Greece in Athens, where I built a team and processes that set fundraising and alumni engagement records.

  I hope to be part of a unified approach to building community and problem-solving.

• Ray Hardee

  Lot 29 · 1143 W Sunburst Lane

  My name is Ray Hardee, and I live at 1143 Sunburst Lane. I would like to be considered as a candidate for the Sunburst Ranch Owners Association Board.

  I have owned my home in Sunburst Ranch since February 2024 and have been a full-time resident since January 2026.

  My educational background is in engineering. Professionally, I served in the U.S. Navy aboard nuclear submarines and later worked as a startup and test engineer for multiple nuclear power plants. I was also the co-founder of an engineering software company that I helped build and operate for more than 40 years. After recently selling that company, I moved back to Utah and am currently involved in a new software startup.

  In addition to my business and management experience, I previously served as president of a 14-unit condominium association in Tumwater, Washington. I also served as president of the Lacey Rotary Club in Lacey, Washington.

  Since becoming a full-time resident of Sunburst Ranch, I have attended multiple homeowners meetings via Zoom and have also attended several city planning and council meetings regarding the Sunburst Ranch Phase 3 development.

  I would appreciate your consideration for a position on the HOA Board and look forward to the opportunity to contribute to the community.

Meeting materials

Review these before the meeting so you can come prepared.

• Notice of Annual Meeting (2026) PDF · Full notice with voting details and how proxies work
• 2026 Annual Meeting Agenda PDF · Printable agenda for the June 23 meeting
• FY2026 Year-to-Date Financial Review PDF · Balance sheet, income statement, and variance analysis through May 31, 2026
• 2025 Annual Meeting Minutes PDF · Approved minutes from the prior year's annual meeting
• Sunburst Ranch Board Governance Policy PDF · Required reading for anyone considering Board service

The updated reserve study is in progress and will be posted here once completed.

FAQ

Quick answers to the questions we hear most often around annual meeting time.

• Why is this year's meeting Zoom-only?

  Holding the meeting on Zoom makes it easier for owners who split time between Midway and elsewhere to attend without traveling. Everyone joins the same way — one link, one meeting.

• What are owners voting on this year?

  Two things:

  1. Board size. Whether to reduce the Board of Directors from seven (7) members to five (5). The current Board unanimously recommends reducing to five — historically the Board has been five members, it can be hard to fill seven seats, and decisions move more efficiently with a smaller board.

  2. Election of directors. Six candidates are running for three to five open seats, depending on the board-size vote. If owners approve a five-member Board, the top three ranked candidates are elected, all with three-year terms. If the Board stays at seven, the top five ranked candidates are elected — three to three-year terms, and two to two-year partial terms (filling the seats vacated mid-cycle by M. Mendez and J. Olin).

• Who can vote?

  One vote per unit/lot. If a property is jointly owned, the owners decide among themselves who casts the ballot. If an LLC, trust, or other entity owns the home, the authorized representative on file with K&K casts the vote.

• What is a quorum and why does it matter?

  Quorum is the minimum number of owners needed for the meeting to make official decisions — including electing Board members and approving the board-size change. Sunburst Ranch's quorum requirement is 40% of owners (per the Bylaws).

  If we don't reach quorum, no official business can be conducted. Your ballot counts toward quorum even if you can't attend live, so completing your ElectionBuddy ballot (or returning a paper proxy) is the single most important thing you can do to help the meeting succeed.

• How does the ranked-choice ballot work?

  You'll rank your top five out of the six candidates on the ballot (1 = your highest preference). Tabulation depends on the board-size vote:

  • If owners reduce the Board to five members, the top three ranked candidates win, all with three-year terms. The two partial-term seats are eliminated.

  • If owners keep the seven-member Board, the top five ranked candidates win. The top three by ranking get three-year terms; ranks four and five get two-year partial terms (both expiring at the 2028 Annual Meeting).

  You may also abstain from the election portion, in which case your appointed proxyholder will vote on your behalf.

• What if I can't attend live on Zoom?

  You have two ways to participate without being on the call: vote through ElectionBuddy ahead of the meeting, or return a paper proxy ballot. Either one counts toward quorum and records your votes for the election and board-size decision.

• How does proxy voting work?

  A proxy lets you authorize someone (or the Board) to cast your vote at the meeting on your behalf. You can:

  • Use ElectionBuddy — the easiest option. Your votes are recorded directly. Online voting closes at 4:30 PM MDT on June 23.

  • Return a paper proxy ballot — name a specific proxy holder, or leave it blank and the Board of Directors will be appointed as your proxy. Paper ballots are due by 4:00 PM MDT on June 23.

  A proxy is valid only for this Annual Meeting and any adjournment of it. You can revoke it in writing any time before the meeting, or by attending the Zoom meeting and voting live.

• I didn't receive my ElectionBuddy email — what now?

  First, check your spam, promotions, and junk folders for a message from ElectionBuddy. If you still don't see it, email owners@knkpropertymanagement.com with your name and address. We'll confirm the email we have on file and resend.

• Can I still run for the Board?

  Yes, until June 18 at 4:00 PM MDT. Email your name and a brief candidate statement to alida@knkpropertymanagement.com — that's the deadline to be added to the ballot. Additional nominations can also be made from the floor at the meeting itself, up until voting begins.

• Where do I return a paper proxy ballot?

  Paper ballots must be returned by 4:00 PM MDT on June 23, 2026. Three options:

  • Email a scan or photo to proxy@knkpropertymanagement.com

  • Drop off in person at 345 W 600 S Ste 151, Heber, UT 84032

  • Mail to PO Box 925, Midway, UT 84049

• Will minutes be available after the meeting?

  Yes. Draft minutes will be circulated to the Board for review and posted on the owner portal once approved. They're typically ratified at the next regular Board meeting.

Questions? We're here.

Reach out any time — we'll get back to you quickly.